We are looking for an Administrative Coordinator to join us and act as a leader in ensuring the smooth functioning of our organization. The Administrative Coordinator is responsible for supporting the daily operations for The Lands Council by providing administrative and coordination support to the Executive Director and the rest of the team. To be successful in this role, you should have excellent organizational skills along with the ability to prioritize tasks and work closely on a team. This is a 20 hour per week, part-time position.
Minimum Requirements
2+ years of experience in an administrative role, preferably in a nonprofit organization
High school diploma or equivalent
Ability to work in person
Skills and Qualifications
Proficient with Microsoft Office and other common office software
Independently motivated, with the ability to take on tasks and duties without immediate direction
Excellent organizational and time management skills
Excellent verbal and written communication skills
Records and database maintenance skills
Ability to analyze and interpret financial data and prepare financial reports, statements and/or
Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues
Commitment to the mission and values of The Lands Council
Responsibilities
Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
Monitors and coordinates accounting activities as appropriate and prepares internal reports for management; participates in budget planning and management, as required.
Handles basic accounting tasks, such as processing invoices and tracking expenses.
Manages project development and planning to ensure more efficient operations and organization of the organization, including creating efficiencies for HR software and TLC cloud software.
Coordinates staff benefits (e.g., works with insurance broker, oversees paid leave requests).
Acts as Board of Directors liaison for monthly board meetings.
Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.
Performs and streamlines crucial office management duties, including interfacing with IT support for office equipment and correspondence with office building management.
Provides general administrative support, including managing the organization’s calendar, scheduling meetings and appointments, and coordinating travel arrangements.
Assists with the preparation of reports, presentations, and other materials for meetings and events.
Maintains accurate records and files for the organization.
Manages incoming and outgoing communications, including answering phone calls, responding to emails, and managing organization’s mailbox.
Performs other tasks as assigned by the Executive Director or other team members.
Please send resume, cover letter, and references by January 30th, 2023.